![]() ![]() With this method, a person from HR would need to email participants to notify them on who they have to get a gift for, or send a personal message through Teams. Remember to also copy the content of column C and paste as 'values' to column D. You can also download the spreadsheet for ease (click File and then Save as) and add the list of names in column B. Use the ‘VLOOKUP’ function to match the number in column E with the one in column A, which will create the giftee name in column F.Create a ‘RANK’ function in column E to rank the numbers in column D.Copy and paste as values the numbers generated in column D.Add the ‘RAND’ function in column C in order to generate a random number next to each name.Add the names of participants in column B.Create a numbered list in column A, counting the number of participants.There are many free apps and tools available online, like Elfster or Secret Santa Generator.Īlternatively, and if you don’t want to share information through a third party site, you can create your own generator in Microsoft Excel by using the ‘RAND’, ‘RANK’ and ‘VLOOKUP’ functions: Since the event is hybrid, meaning that the traditional way of choosing names is no longer an option, you can use an online Secret Santa generator. The fun of Secret Santa is that no one knows who their Secret Santa is until the day everything is revealed! Each participant is allocated with the task to purchase a gift for a recipient, randomly. Step 4 - Allocate a Secret Santa to each employee This will include details on the time and location of the events, details on Secret Santa allocation, explanation on the processes on how and where to send the presents, a set budget per present and anything else you deem necessary. This channel will be used to send information to everyone about the Secret Santa festivities taking place within your organization. If you need more information on teams and channels, check the post How teams and channels in Microsoft Teams work like folders. If you don't have an organization-wide team, then you can either create a public channel within an existing team and add the participants (you can only add participants who are part of the team within a team's channel) or you can create a new team with the participants and create within that team a public channel. You can find out more information about creating teams and channels in the post An introduction on how to use Microsoft Teams for HR professionals. ![]() If you already have an organization-wide team in Microsoft Teams, you can create a special channel, named ‘Secret Santa 2021’. Once you have decided on the type of your event, when and where it takes place, it is time to get organized to communicate the event efficiently across the different teams. Remember the value is in giving and not in the price tag! Step 3 - Create a new channel in Microsoft Teams called ‘Secret Santa’ Good timing is close to the holidays.Īnother important information to consider is to set a budget for the Secret Santa presents so they are affordable for those participating. Once location and event type have been decided, you need to choose a date and time that everyone can make it. At the same time you need to also cater for online access for those who cannot make it. It would be best, if circumstances allow, to find some locations where most of the people could make it for a physical gathering. The first thing you need to do is to decide whether you are hosting α physical, digital or hybrid event. Technology and collaboration tools in particular, once again bring the solution to create a festive atmosphere across teams! Interested to find out how? Just check the below easy steps to organize your hybrid Secret Santa with a little help from Microsoft Teams! Some of the get together festivities, including Secret Santa, seem to be a part of the past when the current status of remote work does not allow for in-person meetings.īut what is Secret Santa exactly? It is an office tradition, where a group of colleagues exchange Christmas gifts anonymously, by allocating each participant to get a present for another one. The holiday season is fast approaching and the new era of remote work is bringing new challenges in how to promote the festive spirit across teams working remotely. ![]()
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